Knowledge Base
Guides for working with the system — by section and searchable.
Getting StartedLogin, roles and access, period and organization selection, favorites and help.4 articlesTreasuryPayment requests, approvals, payment day, payment calendar.4 articlesProcurementPurchase requests, supplier orders, receiving, invoices.4 articlesContractsContract requests, approvals, register, income/expense contracts, budget vs. actual.4 articlesBudget ControlBudget limits by cost center and line items, plan vs. actual, overruns, Excel import.2 articlesManagement Accounting & ReportsP&L, Cash Flow Statement, balance sheet, Budget of Income & Expenses (BDR), USALI hotel standard.5 articlesRegisters & DataTurnover, inventory balances, accounts payable, Excel upload.2 articlesSettings & IntegrationsUsers and roles, approval routes, 1C integration, demo data.6 articles
Popular articles
- First Login and Interface OverviewHow to log in, change your password, and get oriented in the interface in your first 5 minutes. Suitable for any new employee.
- Payment Request (ЗРДС)Complete walkthrough of a payment request: which fields to fill in, how VAT and currency are calculated, what happens after approval.
- Approving Payment RequestsApprove or reject payment requests one-by-one or in bulk on Treasury → Approvals; My Tasks is an additional inbox.
- Procurement: Full Cycle from Request to PaymentRequest → order → receiving → invoice → payment; draft/rejected orders are editable; related-docs panel and LE filter.
- Contracts: How the Module WorksOverview: contract requests, register, approvals, income and expense contracts, budget vs. actual.
- Contract Request: Initiation and ApprovalThe key step in contracts: how to create a contract request, take it through approval, and turn it into a contract.
- Budget Limits by Cost Center and Line ItemHow to upload planned limits, how actual execution is tracked, and what to do if there's no data for a period.
- Registers: Where to Find Organization DataA hub with tabular data: turnovers, inventory balances, payables, with Excel export.
- 1C:Accounting Integration (OData)Self-service 1C connection for automatic turnover, balance, and nomenclature uploads—and what to do if the connection fails.
- 1C Account Mapping Master → USALIHow to match your 1C chart of accounts to hotel-standard USALI lines so journal entries automatically roll up into Budget of Income & Expenses and P&L.
Getting Started
Login, roles and access, period and organization selection, favorites and help.
- First Login and Interface OverviewHow to log in, change your password, and get oriented in the interface in your first 5 minutes. Suitable for any new employee.
- Roles and Employee AccessHow roles determine which sections are visible and what actions are allowed, and how to give an employee the right permissions.
- Choosing Period and Switching OrganizationsMost reports depend on the selected period and active legal entity. Let's see how this works.
- Favorites, Help, and Knowledge BaseHow to pin frequently used screens and quickly get help directly from any section.
Treasury
Payment requests, approvals, payment day, payment calendar.
- Payment Request (ЗРДС)Complete walkthrough of a payment request: which fields to fill in, how VAT and currency are calculated, what happens after approval.
- Approving Payment RequestsApprove or reject payment requests one-by-one or in bulk on Treasury → Approvals; My Tasks is an additional inbox.
- Payment Day and Payment RegisterCanonical payment-day screen: date, reschedule, print register, payment-order draft. How to mark paid (primary vs import).
- Payment Calendar and Cash Flow GapsHow to plan payments by day and anticipate liquidity shortfalls.
Procurement
Purchase requests, supplier orders, receiving, invoices.
- Procurement: Full Cycle from Request to PaymentRequest → order → receiving → invoice → payment; draft/rejected orders are editable; related-docs panel and LE filter.
- Editing a Purchase Order DraftHow to fix draft or rejected POs without recreating them; MVP limits on line items.
- Receiving Goods and ServicesHow to record receipt against an order and what happens to payment after receipt.
- Related Documents on a CardRelated-docs panel on PO, contract request, and GRN cards is the canonical chain UX (sidebar Document chain hidden).
Contracts
Contract requests, approvals, register, income/expense contracts, budget vs. actual.
- Contracts: How the Module WorksOverview: contract requests, register, approvals, income and expense contracts, budget vs. actual.
- Contract Request: Initiation and ApprovalThe key step in contracts: how to create a contract request, take it through approval, and turn it into a contract.
- Approving Contract RequestsWhere to find contract requests for approval and how to process them.
- Approving ContractsApproving the contract itself (typically used for amendments and changes).
Budget Control
Budget limits by cost center and line items, plan vs. actual, overruns, Excel import.
Management Accounting & Reports
P&L, Cash Flow Statement, balance sheet, Budget of Income & Expenses (BDR), USALI hotel standard.
- Management Accounting: Overview and ReportsWhat the management accounting section shows and how to navigate to specialized reports.
- KPI Overview (Operational Metrics)Reporting → KPI Overview (/kpi): operational metrics hub, distinct from budget-control dashboard.
- Cash Flow Statement (ДДС)How the Cash Flow Statement is structured by hotel standard: operating, investing, and financing activities.
- Budget of Income & Expenses (BDR) TurnoverHierarchy of budget line items with monthly amounts and breakdown by documents.
- Hotel Standard USALIWhat USALI is, why you need it, and how it's used in system reports.
Registers & Data
Turnover, inventory balances, accounts payable, Excel upload.
Settings & Integrations
Users and roles, approval routes, 1C integration, demo data.
- 1C:Accounting Integration (OData)Self-service 1C connection for automatic turnover, balance, and nomenclature uploads—and what to do if the connection fails.
- Payment Orders: File and 1CDownload a payment-order draft from Payment Day; upload into 1C may still be a separate human/pilot step.
- 1C Account Mapping Master → USALIHow to match your 1C chart of accounts to hotel-standard USALI lines so journal entries automatically roll up into Budget of Income & Expenses and P&L.
- Users and RolesHow to add an employee, assign a role, and properly deactivate a terminated employee.
- Approval RoutesHow to configure approval stages for requests and contracts—by amount, line item, or department.
- Demo DataHow to load example data into an empty account for a product demo—and how it differs from real data.